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Certified copies of notarial records are essential for legal and official purposes. Here is a guide on how to obtain a certified copy of a notarial record in Texas.

Certified copies of notarial records are essential for legal and official purposes. Here is a guide on how to obtain a copy of a notarial record in Texas.

What is a certified copy of a notarial record?

A certified copy of a notarial record is a photocopy of the original document that has been authenticated by a notary public as a true and complete copy of the original. It is often required for legal and official purposes, such as when applying for a passport or getting married.

How to obtain a certified copy of a notarial record in Texas

  1. Contact the notary public who notarized the original document. They should have a copy of the notarial record in their custody.
  2. Request a copy of. The notary public will need to complete a certificate of copy of a record, which states that the copy is a true and complete copy of the original.
  3. Pay the notary public for their services. The fee for a certified copy of a notarial record varies by notary public.
  4. Receive the certified copy of the notarial record. The notary public will provide you with a photocopy of the original document that is as a true and complete copy.

Common misconceptions about certified copies

  • Notaries in Texas may not authenticate copies of vital records or public records if a copy can be made by the custodian of the public record1.
  • Certain corporate documents, like articles of incorporation and good standing, should be obtained directly from the state and may not be notarized as true copies2.

Conclusion

Obtaining a certified copy of a notarial record in Texas is a straightforward process. By following the steps outlined above, you can ensure that you have a certified copy of your notarial record for legal and official purposes.

Sources:

  1. National Notary Association. (2014, April 9). How to authenticate a copy of a document. https://www.nationalnotary.org/notary-bulletin/blog/2014/04/how-to-certify-copy-document
  2. Texas Secretary of State. (n.d.). copy sample forms. https://notarytraining.sos.texas.gov/sites/default/files/m3d1a/Module-2-Types-of-Notarial-Acts/story_content/external_files/Certified_Copy_Sample_Forms.pdf
  3. Work – Chron.com. (n.d.). Notary public copy certification. https://work.chron.com/notary-public-copy-certification-10610.html
  4. National Notary Association. (2015, April 29). How do you handle out-of-state Notary certificates? https://www.nationalnotary.org/notary-bulletin/blog/2015/04/how-handle-out-of-state-notary-certificates
  5. YWPW Visa. (2021, June 19). True copy (copy) of an original document. https://visa.ywpw.com/authentication/trueCopy.html
  6. US Notary Center. (2022, October 17). How to get a diploma or transcript notarized? https://www.usnotarycenter.com/post/post455
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