Virtual Notary vs. Traditional Notary Services in Texas: Which One is Right for You?

As a notary public and real estate agent, you understand the importance of notarization in various transactions. In today’s digital age, Remote Online Notarization (RON) has emerged as an alternative to traditional notary services. In this blog post, we will discuss the key differences and benefits of RON and traditional notary services.

What is Remote Online Notarization?

Remote Online Notarization (RON) is a process where notarizations are performed remotely through the use of two-way audio-video technology, allowing notaries and signatories to complete the process without being physically present in the same location1. This innovative approach offers several advantages over traditional notarization, which requires a physical paper document with an original written signature in ink and the presence of the notary and the signer2.

Key Differences and Benefits

1. Convenience: RON offers greater convenience and flexibility for both notaries and signatories, as it eliminates the need for in-person meetings. This can save time and effort, especially for those with busy schedules or living in remote areas. With RON, you can provide notary services to clients from the comfort of your home or office, using platforms like Veronica Miller’s Virtual Notary.
2. Accessibility: RON allows notaries to serve clients from different locations, even across state lines, as long as the notary is authorized to perform RON in the signer’s state3. This can help expand your client base and generate more business for your notary and real estate company.
3. Security: RON uses advanced identity verification methods, such as multi-factor authentication and knowledge-based questions, to ensure the signer’s identity4. This can help reduce the risk of fraud and identity theft compared to traditional notarization.
4. Efficiency: RON can speed up the notarization process, as documents are signed and notarized electronically, eliminating the need for printing, scanning, and mailing physical documents5. This can help streamline transactions and improve overall efficiency.
5. Cost: The cost for RON authorization varies depending on the state and the service provider. Some states may also have an initial fee, such as Texas, which charges $25/stamp. While the cost may be higher than traditional notarization, the convenience and efficiency of RON can offset the additional expense.

How Does an Online Notarization Session Work?

During an online notarization session, the notary and the signer communicate using audiovisual technology, such as a webcam7. The signer must identify themselves, typically by answering questions based on their personal history4. The notary will then verify the signer’s identity and ensure that the document is signed voluntarily and legally. The notary will then attach their electronic seal and signature to the electronic notarial certificate, completing the notarization process8.

In conclusion, Remote Online Notarization offers numerous benefits over traditional notary services, including convenience, accessibility, security, efficiency, and cost-effectiveness. As a notary public and real estate agent, embracing RON can help you better serve your clients and grow your business. To get started with RON, consider using Veronica Miller’s Virtual Notary for a seamless and efficient notarization experience.

Citations:
[1] https://youtube.com/watch?v=QsDMfOB1jLE
[2] https://marketkeep.com/seo-keywords-for-notary-services/
[3] https://www.nationalnotary.org/notary-bulletin/blog/2014/02/use-web-stand-out-notary-signing-agent
[4] https://notarypeak.com/7-vital-notary-marketing-strategies-for-your-business/
[5] https://www.optimizedwebmedia.com/seo/seo-for-notary-public/
[6] https://www.strikingly.com/content/blog/notary-public-website/
[7] https://www.loansigningsystem.com/google-business-profile-notary-free-training.html
[8] https://www.nationalnotary.org/notary-bulletin/blog/2019/01/8-internet-marketing-donts-notaries